How to share and un-share file using OneDrive

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How to Share Files in OneDrive

Step 1: Go to the OneDrive website and then sign in with your Microsoft account. If you don’t have account yet, you need to create one.

Step 2: On accessing your OneDrive, you need to choose the files or folders that you want to share. In this case, the file I want to share is “Attachments”. Right-click on the folder and select share.

Step 3: On clicking the share button, you will be redirected to a box where you can choose who can access the file that you want to share.

Copy Link
The copy link is used to share items with a lot of people you might not even know personally. You can use these links to post to Facebook, Twitter or any other social medias.

After copying the link, there will be a message stating that the link has been copied.

⦁ Allow editing
When you share files or folders with the allow editing options, people can edit the files, add or delete it in a shared folder. The link can also be forwarded and modified to change the list of the people sharing this folder. Unchecking this box means that people can only view the file or folder that you are sharing.
⦁ Set expiration date
If you insert an expiration date, the link will only work until the date you have set. Then after the expiration date, the link will be invalid.
⦁ Set password
This will prompt the user to enter a password before they can get access to the file. You will need to provide the password separately to the users.

Step 4: Link settings
⦁ Anyone with the link
In this scenario, anyone with the link can get access to the shared folder and can edit or add the shared item.

⦁ People in Asia Pacific University with the link
In this scenario, only the people within Asia Pacific University can access the shared folder. This link only works within the organization.
⦁ People with existing access
In this scenario, the shared folder will be sent to the people who you have already saved and granted access before.

⦁ Specific people
In this scenario, only people you choose will get access to the shared file.

How to Un-share Folder/File in OneDrive

Step 1: Right-click on the file that you want to un-share. In this case, I am un-sharing Document2.docx. Then go to manage access.

Step 2: This shows the list of people with whom you have shared the file.

Click on the X to unshare the link


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